Importing a user list
To create a larger number of users in Cloud Manager, you can use the function for importing a user list. To do this, select the menu item “Import user list” under “User management” in the main navigation. You can also use this function when creating a user. To do this, click on the “Import larger number of users” button in the editing view for a new user.
There are two templates available for importing several users, and you can edit these in Microsoft® Excel, for example. By clicking on the “Download Excel template” link, you will be provided with an Excel template that already contains drop-down lists with values valid for your organization in the “Location”, “Department”, and “Role” columns, as well as in the product-specific columns. Please note that Microsoft® Excel may display a warning message when you open the template.
By clicking on the “Download CSV template” link, you will get the same template but without the drop-down lists with predefined values in the above columns.
In either case, you can use the templates to import user data and to assign products to users.
Please fill out the template carefully with your required user and product data. The following information must always be specified for each user to be created:
- First name
- Last name
- Display name
- Role
- External email address if you have selected the “Administrator” role
- Username (login name)
- Domain (domain name)
- Password
Example:
- Jane Doe
- Administrator
- jane.doe@domain.de
- jane.doedomain.de
- 1234Test
Note: If you use the template to import users and simultaneously assign mailboxes, the rules apply that you have defined for composing email addresses for your organization. If you have not defined anything here, the default Cloud Manager setting will be applied, generating email addresses in the form “firstname.lastname@customerrootname.telekom-cloudcenter.de”. Furthermore, the passwords you assign to users must comply with the Cloud Manager password rules or, if you have stored them, your organization’s password rules.
Once you have completed the CSV or Excel template with the required user data, it is essential to save the file as a CSV file (delimiter separated) to be able to upload it to Cloud Manager. To upload the .CSV file, first click on the “Browse” button, then select the appropriate file and click on “Upload”.
First you will see a preview of the data records contained in the CSV file. If you click on “Next” in the preview displayed, the data records in the CSV file are first validated. If the validation is successful, you can start the import by clicking on “Next” in the subsequent dialog. You can then track the progress of the user import via the corresponding entry in the process monitor. If erroneous records are found in the .CSV file, after validation you will receive a list of all errors that have occurred.